PBOT uses a consistent formula to calculate the rent for a utility vault lease based on factors such as market value and the vault dimensions. PBOT's Right-of-Way Acquisition team determines market value using several factors, including comparisons of bare land sales, zoning, and floor-to-area ratio. Note: changes to the dimensions may influence the rental rate. If any location and/or dimensional changes were made to the vault, PBOT's Right-of-Way Acquisition team will draft an amendment so the lease reflects these changes. Rent. Rent starts as soon as PBOT issues the Street Opening Permit. Only then can PBOT remove the hold on the building permit and issue a Street Opening Permit which allows the utility company to install the vault in right-of-way. Any additional changes by the applicant might require further PBOT or city attorney review and may take longer.Ĭonstruction: Construction cannot begin until the signed and notarized lease is returned and approved by PBOT's Right-of-Way Acquisition team. This is for an uncomplicated lease that doesn't require revisions to the language. The documents will also then be routed for internal signatures.Īpplication: After the lease application and drafting fee are submitted, PBOT typically has a 2-week turnaround to draft the lease and send it to the applicant. When PBOT's Right-of-Way Acquisition team receives the signed and notarized lease back from the lessee and verifies signature authority, they will remove the hold on the permit within the city’s AMAMDA permitting system, thus allowing others, such as Development Review, to verify the completed item. In some cases, PBOT may need additional information before completing the final lease. PBOT's current fee schedule can be found here.Īfter these items are submitted and PBOT approves any requested revisions, PBOT will draft a lease and send the document for signature(s). If your development requires a lease, reach out to PBOT's Right-of-Way Acquisition section at 50 or will provide a lease application, review the lease template with you, and direct you how to pay the associated lease drafting fee. They then notify PBOT’s Utility Permitting section to confirm the lease requirement, who will then provide a conceptual approval of the vault’s location, the type of vault, and dimensions. Private use of the public right-of-way for utility vault purposes can directly limit, alter, or eliminate the aforementioned uses.Īs part of the permitting process,PBOT's Development Review division conducts a preliminary review of the utility plans and adds a vault lease requirement to the permit check sheet. Such competing interests include utilities (sewer, water, electric, gas, fiber optics, and cable), as well as street features (signals, light and catenary poles, signs, trees, meters, trash receptacles, fire hydrants, parking, planters, storm water facilities, landscaping, and public transportation stations). There is strong demand for use of Portland’s rights-of-way resulting in competition for a very limited public asset, particularly on and below street-level. How does PBOT determine if a utility vault lease is required?
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